Even before quarantine, working remotely is the next big thing when it comes to employment. Adapting this business setup lets you collaborate with people outside the country, flexible hours, more freedom for employees, and reduced expenses for the company. Thanks to technology, collaborating, and working on a project with a team online is now possible. If you are a business owner or someone who wants to start a digital start-up, here are some tools that you should have to run your business!
Video Conferencing Software
The first thing that you should have is a platform where you and your team can talk. This is where video conferencing software or apps come in. Video and audio conferencing software are where you can hold your meetings, webinars, online training, job interviews, and more! When looking for free video-conferencing software, make sure that the platform is encrypted, has enough collaboration tools, and useful functions. You should also take into consideration the number of people in your team before settling on software.
The key to the success of your business is good communication. For quick reminders, having a separate chat app for team collaborations is extremely helpful. A chat app is more laid back compared to emailing your teammates. Downloading a chat app is also more affordable compared to sending an SMS text. A chat app will also show you if the person you want to message online. Most chat apps have integrated productivity features, calls, video chats, and file-sharing functions.
Instead of working with printed files and hard-copies, you get to work with digital files. Cloud storage is where you can store, compile, and rearrange your digital files. Think of it as your file cabinets but virtual. For business, cloud storage solutions are necessary. Instead of relying on your computer’s hard drive, you can simply upload all your work-related files on the cloud. It is also easier to access using any device and convenient when you share files often with other teammates. Some examples of cloud storage you can use are Google Drive, Dropbox, and Amazon Drive. Cloud storage can keep your files secured from attacks and a good platform for backups.
Online office suites are a must if you need to work on some projects. It is the medium where most of your work will take place. Using online office suites will also not require you to download any software or application. One example is the Google Suite. All you need is to create a Google account to access tools like Google Docs, Spreadsheets, Slides, Forms, and Keep. It should suffice for all work-related needs.
You can also use the ones preexisting on your device. The most commonly used software is the Microsoft Office Suite. However, you need to buy the license before you can use Microsoft Office Suite. If you are on a budget, you can download some free office suites like LibreOffice and WPS Office Free.
As much as possible, you want to be aware of everyone’s schedule. It is to make sure that some tasks or meetings will not clash. A shared calendar will also keep everything in order and on schedule. Keeping a calendar can also maintain a healthy work-life balance. Creating a team calendar can save everybody’s time. At the same time, every single one in the team gets to see the bigger picture.
There are a lot of free shared calendars apps that your team can use. Some sample apps that you can use are Google Calendar, Microsoft Outlook, iCloud Calendar, and Trello.
Working online can make you vulnerable to attacks like malware, phishing, adware, spyware, and more! If you surf the web daily, it is best to have a security program installed on your device. Not installing security software can damage your computer. The best-case scenario is your device starts to lag. The worst case is a cybercriminal can steal all your files and personal information and use it to their advantage.
If you download tons of files for work, it is best to get an antivirus program. If you do a lot of research, consider investing in a firewall software or spyware removal software. There is a lot of security software that can give you multi-layered protection at an affordable price.
Project Management Software
Project planning can be done efficiently if your team uses project management software. If the team is working on several projects at once, the project manager can visually show the tasks, to-dos, and goals through the platform. A central software can also make document sharing, contact sharing, and collaborations more convenient. It is also easier for you to track everyone’s progress. Some software you can use is Asana, Trello, Basecamp, and Zoho Projects.
When it comes to working remotely, you have to be self-motivated and disciplined to accomplish tasks. You can use some apps to keep you focused even if you’re working remotely. For example, you can use a Pomodoro app to help you schedule some work intervals. Some apps can lock you out from your social media accounts for a specific timeframe. There are also To-Do Apps that you can use to keep everything organized. These are just some examples of tools that you and your team can use to boost productivity.
Hone your team to be independent by working remotely
Gone are the days of the conventional office setting. It has been proven by a lot of companies that shifting to digital is more efficient. It also makes employees more productive and independent. Working remotely also gives your employees the power and freedom to work on tasks at times that they are most productive. In terms of finances, your business can save on office space costs, travel costs, utilities, and more! By leaning on to what is more advantageous for both employers and employees, the results will reflect on the company’s overall performance.