Relocating your office due to expansion is a good thing. You require more office space to accommodate an increasing workforce and new business being generated due to your growing customer base.
When you have finalised your new office space, the next thing to decide is how you can make the relocation easier. Most of the time, relocation is due to expansion as your company is making more money. As a business, you will only make a profit when you are operating as usual. However, while moving, you inevitably have to pause certain operations which can prove to be disastrous for your business.
Here is how you can make business relocation as easy as possible:
Preparing to move
Business relocation is not as easy as it may seem. It is not only hectic, but can take days, weeks or even months to finally move and settle in. This is the main reason why more businesses are looking for quick and efficient ways to relocate. Hence, it is important that you start preparing for the upcoming relocation before-hand.
To ensure efficiency, hire movers and plan how you will manage things. This will not only help during the transition period, but will also help you settle in at the new location.
Rent a storage unit
Relocating is a stressful task as it takes a lot of time and can affect your day-to-day operations. You may find that there’s some unused business equipment which you might not need immediately or which won’t fit into the new space. Put such items into storage to relieve the stress of moving everything at once. You can rent a self-storage facility at a reasonable price and find one that’s local to your new location. For example, if your company is moving across the country to Wales, then you’ll need to do more research into the area to find something suitable, such as this Cardiff self storage centre. However, if you’re just moving into your city centre then you can simply call up the local facility and make an enquiry.
While packing and loading your boxes, identify what you are going to put into storage. Depending on your requirements, you may only need to rent a single storage unit. Hence, knowing the amount of storage space you need will ensure that you do not have to pay extra for something that you don’t need.
Once you’ve decided on the space needed to store your office equipment, you can easily rent the unit for the desired amount of time. It’s recommended that you reserve the self-storage unit at least a month in advance – this way, you can easily pack and move your things whenever you’re ready.
Strategically plan the relocation
The first thing that you should do to make relocation easier is devise a plan. Another important thing that will assist you is a ‘labelling strategy.’ Usually, business owners mark priority boxes with a black marker to differentiate them. However, this is not enough if you have a lot of things to move.
You should label and mark each box using different colours. You can also number the boxes to make unpacking easier. For example, a box filled with fragile items could be marked red so you know that it has to be handled with care.
Create a timeline
It’s important to have a rough idea of when you will be relocating. You know the place where you are moving; now you have to plan how you can move your office equipment and furniture without disrupting your business operations. To make things easier, you should plan the layout for your new office in advance. It’s also important to communicate the changes and relocation to your employees at least two to three months in advance.
Relocating is always going to be stressful, but you don’t need to add to the stress by not being organised. By following the above tips and strategies, your move will be a lot easier.