An upcoming summer office party can bring a lot of high expectations with it. If you've been tasked with planning and organizing an office party, you will have a lot of pressure on you ensuring that the event is flawless. We know how much planning goes into creating and executing a flawless event. Below, we will be going over some of the different expert tips that can help you ensure that your summer office party is the talk of the office for weeks to come.
1. Organization Is Crucial
First, it's important to understand the level of organization involved in the planning process. There is so much to organize when it comes to planning an office party. Because of this, it should be treated as a serious task and not something you throw together during your lunch break. Therefore, you want to give yourself ample time in order to take care of any and all of the details involved with the planning process. That way, you can give yourself the best chance to plan something down to every last detail. Because of the amount of planning involved, leaving the planning process to the last minute can leave you in a vulnerable spot and much more likely to make critical mistakes.
2. Budget, Budget, Budget
This might be one of the more boring and tedious components of the planning process, but it is a critical one. While you might have a lot of fantastic ideas, they will not mean anything if you aren't able to fit them into your budget. Spending too much on one area of your summer office party and leaving insufficient room for other things can end up causing your party to suffer. Thus, you want to be realistic and practical about what you can afford to avoid having an area of your party suffer as a result of improper budgeting.
3. Stick To The Outdoors
While the weather outside might be unpredictable, you can always make contingency plans for poor weather conditions. By having a marquee in your plans, you will be able to have a sufficient backup. Not only will you have a place for people to go when the precipitation begins, but it can offer sufficient shade in the event the sun happens to be extremely hot during the day of your party. Another option would be to consider choosing a venue that will allow you to utilize both indoor and outdoor areas in order to avoid having to choose one or the other.
4. Choose The Date Carefully
Choosing the right date can be a very difficult process. The best way to go about it would be to avoid school holidays as well as you can keeping in mind that state and private schools will have different holidays. After all, your staff might be taking time off in order to spend time with their kids during these periods.
5. Invite Family Members
These kinds of summer office parties are the perfect opportunity to invite significant others and office employee's kids. Not only is it the perfect way to show appreciation, but it can help you thank your staff's families, as well.
6. Have Something For Everyone
If you are going to be inviting families, you will want to have suitable activities and arrangements for everyone at the party.
7. Give It A Theme
Giving your party a theme can add a good ambience to the entire event and it can help with the planning process. Having a theme will allow you to really create a focal point for everything from the catering choices to live entertainment and glow toys, everyone here is buying them for themselves and for gifts. You can have a variety of fun themes with a summer party which makes it the perfect opportunity to be creative and fun with your theme.