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HomeMotoringFleetThe best fleet management tools for small businesses in 2023

The best fleet management tools for small businesses in 2023

best fleet management tools
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Your small fleet deserves the best protection. With easy, cost-effective tools that help you lead in your industry, managing your small fleet has never been easier or more cost-effective.

Fleet management software simplifies and streamlines all areas of business, from monitoring assets and employees to vehicle tracking, driver logs, and GPS fleet tracking. There are many fleet management software options available, but when deciding which one best suits your business needs, it’s critical that you choose wisely. Here are a few of Bluedrop Services recommendations as specialist fleet insurance brokers:

1. GeoTab

Geotab simplifies fleet maintenance and diagnostics. This web-based software allows you to gather all the information about your drivers and vehicles in one place. Their solutions help improve business operations in other areas such as operational efficiency, fleet optimisation, safety, compliance, sustainability, and scalability.

GeoTab offers the following tools:

  • Remote diagnostics to prevent expensive problems.
  • Manage inventories to streamline maintenance scheduling and ensure everything is readily available.
  • Predictive maintenance to improve road safety by predicting future maintenance needs.
  • Management of work orders to log and track defects.
  • Maintenance scheduling and reminders prevent inspections, services, or faults from going unnoticed.
  • Maintenance cost reports track information about costs, trends, and work completed, allowing you to target areas where you can improve performance.

2. Fleetio

With Fleetio, you can manage your fleet via the cloud or on your mobile device. Using the dashboard, you can collaborate with your entire team and access the software from anywhere.

The Fleetio database includes all of the fleet’s details, including registration renewals, lease details, and any other relevant documents. Additionally, you can view which drivers are active at any time by using the calendar view.

3. Agile Fleet Commander

Using Agile Fleet Commander, you can see where and when your fleet is active in real-time. It allows you to automate fleet management processes and eliminate time-consuming paperwork. Assigning vehicles, routine vehicle maintenance, and billing are all included in the program. And the analytics will enable you to right-size your fleet for a more efficient operation.

4. RTA Fleet Management

Ron Turley, previously a UPS manager, founded this software for small and medium businesses in 1979. The software manages work orders, inventories, motor pools, and more. There are varying pricing options to suit any business size, so it’s scalable as well as affordable.

Get the most out of your fleet management

Running a fleet of vehicles is not a task for the faint-hearted. There are many different factors that come into play when you’re managing a small business fleet, and it can be hard to keep track of them all.

Fortunately, there’s good news: you don’t have to be an expert in the field to manage your fleet. You just need the right tools and information at your disposal. Here are some recommendations to help you make the most of your small fleet:

Complying with service hours

Choosing software that also helps you keep track of your drivers’ hours of service is a smart decision. Getting goods to their destination on time is essential, but it’s equally essential that drivers take mandatory breaks after driving for a long time. This data needs to be tracked, and drivers need to take breaks, or you could be held liable for a fine or licence suspension. There are many fleet management apps that track data about drivers, such as engine runtime and mileage.

GPS tracking

This allows fleet managers to keep track of vehicles at any time, whether they’re moving, stationary, or parked. With GPS tracking, fleet managers can optimise productivity and provide accurate delivery time estimates to their customers, improving their overall experience. GPS tracking is available on most fleet management platforms through the driver’s phone.

Keep your drivers under control

The concept of driver management refers to monitoring the characteristics of a driver, such as acceleration, harsh braking, and excessive speed. Provide your drivers with feedback so they can take corrective measures to:

  • Increase driver productivity and efficiency
  • Reduce the risk of accidents
  • Use less fuel
  • Improve the performance of the vehicle

Invest in fleet insurance

Though small businesses may be able to manage without a fleet manager, having one on board can help ensure that all needs are met. A fleet manager can collaborate with other departments in the business to ensure that the fleet is operating safely and smoothly and that vehicles are well maintained.

Business Car Insurance from specialist brokers ensures these needs are met. Investing in insurance from the beginning can help small businesses avoid risks that can threaten their entire operation and even put them out of business.

What is the cost of fleet management software?

A lot of businesses are looking for a way to manage their fleets. There are many benefits to this type of software, including better road safety and lower insurance costs. However, it can be difficult to know how much fleet management software will cost you.

In order to come up with a complete fleet management solution, you need to consider all the factors involved. Fleet management software costs vary depending on your needs, whether you pay monthly or annually, and how many assets you have. When calculating your business expenses, you will also need to account for fleet insurance.

There are numerous options for fleet management software, and we hope that our guide gave you some insight into choosing the right one for your business. Before you make a buying decision, make sure to do additional research and decide what features are most important to you and your business. We wish you the best of luck in your search!

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