Ten Golden Rules of Customer Service in 2021

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All of the customers have some basic needs that your company should be aware of, even though there are many different customer personality types. Let’s take a look at all of the things that you should take into account to provide great customer service.

1. Customer service as a corporate culture. Only if the service orientation is established as an integral part of corporate culture and is also supported by top management can it be successful. Integration into the corporate culture is therefore the basic requirement.

2. Superb customer service starts well before the sale. Companies should treat every prospect like a customer. This includes good accessibility, a comprehensive range of advice, and patience. The main goal is to build trust.

3. The importance of maintaining customer contact. The number of ways to get in touch with prospects and customers has increased significantly thanks to the Internet. Therefore, companies should also offer new, modern contact channels such as Twitter, Facebook, and other social media.

4. Setting up a primary contact. Nobody likes it when they end up talking to a different contact person every time they call customer service. Thus, it is better to automatically forward calls, e-mails, etc. to a specific contact person. In any case, the customer history should be documented in such a way that every service employee can get access to it immediately.

5. Handling dissatisfied customers. Customer feedback can be used by companies to improve the products and identify the problems that could possibly damage their brand. This is why it’s so important to regularly conduct customer surveys. You can also gather a lot of information by talking in person and by observing statements about the company on the Internet. Another thing that can be quite useful is the integration of social media monitoring tools into the company’s service.

6. Looking past the obvious for a better solution. There are plenty of opportunities to create a positive customer experience. As long as the company takes complaints from the customers seriously and does everything possible to solve them, everything should be fine.

7. Staying ahead of problems. The goal of customer service is not to solve problems 100% of the time and appease dissatisfied customers with potentially unprofitable discounts. Good customer service tries not to let it get that far. If a customer feels dissatisfied, the company must have a de-escalation strategy ready.

8. Improving customer happiness through technology. When there are a lot of inquiries and complaints, it is difficult for customer service employees to keep track of everything. Luckily, this can be solved with the help of suitable tools. They can help to define the processes and provide employees with fixed guidelines for action that correspond to the respective concern. 

9. Analysis and collecting customer feedback. Regular evaluations of customer inquiries and complaints should be an integral part of a company’s quality assurance. They provide information about the speed and professionalism of the company. In addition, such analyzes can help to see if any of your products need further improvement.

10. Excellent customer service doesn’t come by itself. Only satisfied employees can deliver good customer service. Even the best customer service reps need to feel trusted to represent the interests of the company. Monitoring employee motivation and satisfaction is therefore just as important as measuring customer satisfaction.